POLICIES

• If travel is provided in your offer, flights should always be booked through Navan for all event travel, unless pre-arranged on your behalf by the company.  A booking link will be sent to your email prior to the event to book your flight. You must book within 7 days of receiving an invite.

• Review and complete steps in - NAVAN GUEST TRAVEL BOOKINGS SOP

• Economy flights are the only permitted fare class for domestic event travel.

• Please use the pre-populated virtual card information during check-out.

• Follow the travel guidelines in Navan and consider cost-effective options while ensuring the comfort and safety of travel. Travel bookings will be reviewed by X Games to ensure cost-effective options were selected.

• Checked bag fees are permitted for 1 checked bag when traveling internationally, for event trips longer than 5 business days, or when traveling with equipment. If traveling with equipment, the request must be approved by a X Games contact before travel. Bags must be purchased with the airline directly and not on the Navan platform for reimbursement.

REIMBURSEMENTS

• X Games will not pay or reimburse for any optional upgrades, such as extra legroom, premium seat selection, etc.  If you would like to upgrade, after booking an economy ticket, you can purchase upgrades at your own expense through the airline directly or by going into your purchased itinerary on Navan and checking upgrade availability.

• X Games will not reimburse flights charged outside of Navan or flights booked with personal credit cards. If there is a viable business reason as to why a personal credit card was used, you must get pre-approval from your X Games supervisor prior to booking. If approved, please make sure your supervisor emails X Games directly at accounting@xgames.com to notify the Finance team of the out-of-policy approval.

• X Games will NOT reimburse flight changes or additional hotel accommodations that have not been approved by the Event Travel Department.